These Minutes to be Approved at the Next Meeting - (last updated 06/11/2005)

Draft MINUTES OF A MEETING of BUCKWORTH PARISH COUNCIL HELD THURSDAY 3 NOVEMBER 2005 at 8.00pm in THE CRICKET CLUB, Church Road, Buckworth.

PRESENT Cllrs Whittaker (Chairman). Cllr Martin, Mrs Warrener, Mrs Morrison, Mrs Greed & The Clerk H Cooper

1. APOLOGIES FOR ABSENCE none

1.1 OPEN FORUM
This will last for 10 minutes. Members of the public may ask questions or raise points on items on this agenda or, for inclusion at the next meeting. None present

1.2 COUNCILLORS INTERESTS
To receive from Councillors declarations as to personal and\or prejudicial interests and the nature of those interests in relation to any agenda items. None Declared

2. TO RECEIVE & APPROVE MINUTES OF THE ANNUAL MEETINGS 30 JUNE 2005
Agreed these minutes be approved. The Chairman signed the minutes as a true record.


3. MATTERS ARISING
Clerks contract (see item 4.1a).

3a CLERK’S REPORT including Rights of Way.
The Clerk reported that the new Parish Paths Partnership Officer had visited the parish. The Clerk had walked with her around the new permissive bridleway. She was impressed with the Rights of Way map etc. It was noted that some of the cross field paths are awaiting marking following ploughing and planting of crops.

Launch of Buckworth Web Site
The Clerk presented the web site, which is now ready for launching, to the Council. Neil Hateley had loaded a lap top with the site so that Council could view it. Agreed that Mr Hateley and his students be thanked for the splendid work done to achieve this. The Clerk had also worked with Mr Hateley to load parish information on to the site. The Clerk is to send out a Buckworth Bugle news sheet telling parishioners of the site and asking for comments and suggestions. Depending on the level of support, further categories will be added to the site. The site will have links to other sites. The site has been created at no cost to the parish.


4. FINANCE & GENERAL PURPOSES including
4.1 Financial Report including Budget Progress,
Reports in August and October had been sent to Councillors. There was no change in the finances between the October report and today. Current account has £893.30 and Premium Account £819.14 (£750 being transferred from the Premium account to cover outgoing expenses). The cheque for the insurance £209.89 is yet to be cashed. All budget items are progressing according to plan.

4.1a MODEL CONTRACT OF EMPLOYMENT AND JOB DESCRIPTION FOR CLERK & NATIONAL AGREEMENT ON SALARIES AND CONDITIONS OF SERVICE OF LOCAL COUNCIL CLERKS (new guidelines for implementation from 1 April 2005)

Cllr Martin had studied these in detail and met with the Clerk to adapt the Model Contract to meet Buckworth’s needs. The recommendations for applying the new pay scales had also been looked at in depth and the correct scale applied. The Clerks current salary meets this requirement.
Agreed that this contract be accepted in principle; the Chairman to take away the contract for a final check. Subject to Cllr Whittaker finding the contract acceptable Agreed that the Contract be signed by him and the Clerk.

4.2 PAYMENTS FOR APPROVAL & CHEQUES FOR SIGNING
Cheques signed since last meeting (all having been publicly advertised)
Cheques 100266 Moore Stephens £58. 75 (Audit Fee), 100267 Suffolk Acre Parish Insurance £209.89, 100268 £347.80 Ferguson’s grass cutting, 100269 £212.48 H Cooper 3 months salary to end September.
Agreed that these payments be approved.

4.3 BUDGET 2006\2007
After full discussion it was agreed that items be budgeted as per last year with a possible 3% increase in salary for the Clerk (£33.52 per annum). This will give a precept £2932.50 and a budget of £3377.50 with income of £455. Once again money received from Inland Revenue will be put towards maintaining reserves consistent with those advised by auditors. Agreed that unless a suggestion for a further item is received before the next meeting that these figures be accepted and the precept set.


5. Confirm Date of Next Meeting,
15 Dec (precept)& 28 January 2006 (Cllrs Morrison & Whittaker said that they would not be present on 15 December).

5.1 Police Report and Neighbourhood Watch.
The new contact sheet for police (now based in Yaxley) for the village had been received. Each Cllr has received a copy. Copies are also posted on the notice board and web site. The Neighbourhood watch is also to be up dated and news of this will appear on the web site.

5.2 ? Support for Action of Postmaster at Alconbury
An email had been received from Alconbury PC concerning the problems at Alconbury Post Office. Agreed that a letter of support for the Postmaster be sent outlining Council’s concern that the closure of the post office will affect all the villages surrounding Alconbury where people rely on Alconbury post office because they have no services of their own.

6. NOTICES & CORRESPONDENCE
FOR ACTION.....DECISIONS MAY BE TAKEN ON THESE ITEMS
1. CALC Bulletin (copy to each Councillor) See item concerning licensed premises. Also latest news on audit and training courses. CALC Guidance notes on Consultation on The Clean Neighbourhoods and Environment Act 2005.noted.
2. East Midlands Regional Plan Options For Change Consultation. noted
3. HDC Overview & Scrutiny Panel Studies…? Matters of concern for referral. Noted.
4. PARC Youth Network. Noted.
5. CPRE Letter Writing on the Natural Environment & Rural Communities Bill. Noted
6. Stilton Parish Council email asking whether Buckworth is in favour of the removal of its boundary and the reasons why (Policy P3-Development in the Countryside (Key Principles) Noted no action to be taken.
7. HDC Access to services in rural Huntingdonshire- Ellington Ward Invitation to meeting 7 November at Spaldwick concerning Ellington and therefore Buckworth being identified as having particularly low levels of service provision and access to services. Noted no Cllr available to attend.
8. Victim Support request for donation agreed no donation be sent this year.

FOR INFORMATION
1. HDC….Housing Options for Older People
2. HDC….letter from Derek Holley
3. CPRE….Cambridgeshire’s Voice
4. HDC new licensing deadline for application
5. CPRE….Countryside Voice Autumn Issue
6. Huntingdonshire Flood Forum Report of Meeting 9 June Buckworth’s in put noted.
7. Town & Parish Standard 05
8. Local Council Review Nov 05
Cllr Mrs Greed expressed her concern about the increase in the number of feral cats in the village.
The lime trees in the Churchyard which over hang Church Rd are to be pollarded at the beginning of December. In the interests of safety, an application has been made to the Highways Dept to close the Road whilst the work is undertaken.

The meeting closed at 9.15pm